Notes On Communication Barriers:

       There are communication barriers that tend to distract the messages that pass through the standard. This leads to misunderstanding and frictions among the organisation members. They also spoil the healthy relationship.

       There are large numbers of barriers which may be categorized into following groups.

I. Physical Barriers:

       These are the environmental factors that tend to obstruct the sending and receiving of messages. As the physical distance increases, the communication of messages becomes difficult. E.g.; physical distance, noises and other interferences.

II. Personal Barriers:

       The emotions, attitude and judgment of the people may create psychological distance. This prevents the communication or causes mis-interpretation.

It was psychological Distance

It may be of three types.

1. Individual Difference:

       The attitude, motives and sentiments of the people differs from persons to persons. Therefore, interpersonal emotion may cause breakdown in communication

2. Difference In Interest:

       The interest of the people also differs. A problem may be important for one person but may not carry the same weight for another.

3. Division Of People:

       Division of people into classes caste and community also affects communication of ideas and viewpoints. In an organisation dominated by people of certain community, those belonging to minority group may have less opportunity of being heard.

III. Organisational Barriers:

1. Diversion:

       Sometimes a manager may diverse an information meant for one person or group to another. For instance, a message meant for personnel manager may be sent to personnel supervisor as a result of which, the personnel manager is put in an awkward position.

2. Coloring:

       A manager may colour the information sometimes intentionally and sometimes out of situation.

3. Status Barrier:

       Status is a barrier of communication in a formal organisation. The common cause of obstacle in communication due to status is non listening habit of supervisor and desire to keep maximum information within oneself.

Semantic Barriers:

       Language is a method of using words or symbols to represent informations. But words or symbol may not mean something to two persons. For e.g.; a financial manager may think cost as out of funds; the production manager may think cost as unit cost of production and the marketing manager may think cost as part of total selling price.

Mechanical Barriers:

       Mechanical barriers includes-

  1. Inadequate arrangement for transmission of news;
  • Poor office lay out;
  • Use of wrong media;
  • Defective procedure and practices;
  • Noise etc.
  • Suggestions To Overcome The Barriers:

          Simply put communication is the sharing of information from one end to another formal or informal or verbal or non-verbal through a medium - man or machine. For effective functioning of an entity, communication is a must have. Without which things are not likely to workout smoothly and efficiently.

           Although perfect communication may not be possible, yet considerable degree of perfection can be achieved in communication by

    1. Overcoming Barriers:

           The following guidelines are followed to overcome the barriers and make it communication effective:

    2. Clarity Of Message:

           The message to be communicated must be clear to the extent possible. It should be encoded in direct and simple language so that the receiver is able to understand it without much difficulty.

    3. Completeness of Message:

           The message should be adequate and complete otherwise it will be misunderstood by the receiver. Inadequate communication delays action, spoils good relations and affects the efficiency of the parties of communication.

    4. Right Timing:

           A communication to be effective must ensure sending of messages at the right time. A delayed communication will certainly prove to be a waste.

    5. Understanding The Receiver:

           Understanding is the main aim of communication. The communication must create proper understanding in the receiver. The mode of communication chosen should not hurt the feeling of the receiver.

    6. Economic:

           The system of communication should be economical. But the efficiency of the system should not be sacrificed at the cost of economy. The cost of communication should be kept under limit discouraging un-necessary messages.

    6. Feed Back:

           Feed back is probably the most important method of overcoming barriers. Feed back provision in the communication calls for making it a two way process. The sender must try to understand whether or not he is properly understood. He should also try to know the reaction of the receiver of message.

    6. Communication Media:

           Such media of communication should be selected that the message reaches its destination in time and to the right person.